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“Amadeus Consulting helped us [Boulder Valley School District] clarify the relationships between our business goals and the technical capacity to meet those goals.  They produced an innovative solution for our complex problem."

 - Mike Wilcox, Assistant Director for Student Enrollment at BVSD


Success Spotlight

Boulder Valley School District


Brief Summary


Challenge:
Boulder Valley School District (BVSD) needed an online enrollment system to automate and optimize its existing enrollment process. BVSD required a tool with greater availability and functionality for students, teachers, parents and guardians. BVSD wanted a streamlined and simplified process that could ultimately reduce work load on its registrar and increase processing efficiency.
Solution:
This new enrollment system developed by Amadeus Consulting now allows Boulder Valley School District to enroll multiple students into its many schools in a quick, secure, and user-friendly manner. With this new custom software, BVSD can easily and effectively complete the enrollment process promptly and save substantial time.

Technology/Application Information


Application Type
Data Collection and Management
Industry
Non-Profit
Client Type
Government
Business Need
Automate/optimize existing process

The Business Challenge

Boulder Valley School District (BVSD) is located in the foothills of the Rocky Mountains and stretches from the peaks of the Continental Divide to the suburbs of Denver. The District encompasses 55 schools over 500 square miles, enrolls approximately 28,500 students, and provides employment for more than 4,000. BVSD stands as a leader in academic excellence with outstanding classroom teachers, exemplary schools, and programs that support student achievement.

Boulder Valley School District needed an online enrollment system to automate and optimize their existing enrollment process. BVSD required a tool with greater availability and functionality for students, teachers, parents, and guardians. BVSD wanted a streamlined and simplified process that could ultimately reduce work load on their registrar and increase processing efficiency. BVSD also desired to positively affect the environment and achieve a paperless eco-friendly system and replace the paper process. Finally, BVSD was looking for an environment that allowed room for requirement changes in various stages of development.

BVSD needed a system that would allow prospective families to successfully enroll their students into the Boulder Valley School District under any circumstance. Amadeus Consulting was up to the challenge and willing to accept the project. After thorough review and testing, the team released a product that fulfilled current and additional requirements.

Another requirement was to create a system that was generic enough to account for almost all student enrollment conditions. For example, the application needed to offer capabilities for a student to enroll with or without a residence, with or without parents (allowing for emancipated students), with special education needs and in multiple languages. The District also needed a system with a special allowance for families with multiple children.

The Solution

This new enrollment system developed by Amadeus Consulting now allows Boulder Valley School District to enroll multiple students into its many schools in a quick, secure, and user-friendly manner. With this new custom software, BVSD can easily and effectively complete the enrollment process promptly and save substantial time. If necessary, the district had the ability to grant approval, disapproval or make modifications to the student enrollment form online.

The system also allows users to save their personal data and log on and off securely. The wizard Amadeus Consulting implemented reduces redundant data and enables each step to pre-populate the following step. This provided for quicker and easier enrollment for families with additional children. This partnership created with Boulder Valley School District and Amadeus Consulting is a valuable win-win relationship as both organizations are in the same community. Amadeus Consulting is honored to be able to enhance the education process and looks forward to a continuing relationship with the Boulder Valley School District.


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